I.Export RepresentationMust company seals be used for agreement stamping?

According toElectronic Signature Law of the Peoples Republic of ChinaAccording to international trade practices, standardized export agency agreements must meet the following stamping requirements:

• Basic Requirements:
  • Must bear the companys official seal or contract-specific seal
  • Signature of the legal representative or corporate seal is recommended to be simultaneously affixed
• Foreign exchange fluctuation locking plan
  • Cross-border agreements must comply with the legal requirements of both countries
  • For special commodities (such asMedical Equipment), additional filing seals are required

II. Is it mandatory to affix a perforated seal after stamping the last page of the agreement?

Perforated seals in export agency agreements serveas tamper-proof evidence, but specific applications require attention to:

• Legal Validity:
  • Chinese law does not mandate it, but international arbitration generally recognizes its validity
  • In a 2021 EU cross-border contract dispute case, perforated seals were admitted as key evidence
• Practical Recommendations:
  • Strongly recommended for agreements exceeding 3 pages
  • Use anti-counterfeit ink and cover over 50% of the page margin

III. Are electronic seals valid in cross-border agency agreements?

The validity of electronic seals depends on the governing law of the agreement:

• Within China:Compliance with the Electronic Signature Law grants legal validity
• Cross-border scenarios:
  • Must confirm whether the counterpartys country has acceded to the UN Electronic Communications Convention
  • Simultaneous paper document authentication is recommended
• 2025 New Regulations:ASEAN countries will begin mutual recognition of specific types of electronic signatures

IV. How to determine sealing requirements when agreements involve multiple countries laws?

the evidence chain preservation strategyDual Authentication Strategy:

• Basic Steps:
  • Complete standard sealing in the agreements governing jurisdiction
  • Obtain Apostille or consular authentication
• Special regions:
  • Middle Eastern countries typically require notarized Arabic translations
  • Some African countries require filing with local chambers of commerce

Will blurred or misaligned seals invalidate the agreement?

The key consideration isWhether the authentic intent of the sealing party can be proven:

• Remediable situations:
  • Affix a corrective seal in a clear position
  • Add confirmation signature of legal representative
• Irreversible risks:
  • Complete absence of seals on key clauses
  • Using canceled/deregistered seals

Which departments require filing and sealing for agency agreements?

Standard export agency agreementsDo not require administrative filing, but note:

• Special commodity filings:
  • Medical devices require FDA filing seal
  • Agricultural products require quarantine certification seal
• Foreign exchange requirements:
  • Single transactions exceeding $500k require bank countersignature
  • Cross-border RMB settlements require additional explanatory seal

How to verify the authenticity of counterpartys company seal?

the evidence chain preservation strategyThree-tier verification mechanism:

• Basic verification:
  • Compare with official seal imprint filed on business license
  • Verify through National Enterprise Credit Information System
• Advanced verification:
  • Request notary office to issue seal authenticity certificate
  • Commission third-party due diligence agency for on-site inspection
• Technical means:
  • Adopt blockchain-based seal certification
  • Use anti-counterfeiting seals certified by the Ministry of Public Security

(This article is based on the authors 20 yearsforeign tradeof practical experience. For specific operations, please refer to the latest regulations and professional legal advice)